We are looking for an Administrator – Car Showroom, Purchasing Department to support day-to-day operations related to vehicle procurement and showroom documentation. This role is critical to maintaining smooth back-office purchasing processes and ensuring accurate data entry and records for the purchasing team.
The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, structured environment. Prior experience in automotive or administrative roles will be a strong advantage. If you're efficient, reliable, and eager to contribute to a dynamic automotive business, read on.
Key Responsibilities
Core Functions:
- Maintain accurate purchasing records, invoices, and vehicle documentation.
- Prepare purchase orders and update system entries for vehicle acquisitions.
- Ensure proper filing and tracking of all supplier-related documents.
- Monitor and restock office supplies needed for showroom operations.
Collaboration & Communication
- Liaise with suppliers and internal departments for purchase confirmations.
- Communicate delivery timelines and order status to relevant showroom staff.
- Coordinate with accounts to ensure timely processing of payments and invoices.
- Assist the purchasing team with any administrative or logistics tasks as required.
Performance & Reporting
- Generate weekly and monthly purchasing reports for management review.
- Track inventory updates and maintain vehicle stock records.
- Flag inconsistencies or delays in purchase documentation or deliveries.
- Contribute to optimizing internal processes and reducing paperwork errors.
Requirements:
- 1–2 years of experience in an administrative or purchasing support role, preferably in automotive or retail.
- Strong proficiency in Microsoft Office (Excel, Word) and document management tools.
- High attention to detail and data accuracy.
- Strong organizational and time-management skills.
- Effective written and verbal communication in English (Arabic is a plus).
- Ability to work independently and as part of a team.
Salary & Benefits:
- Salary: 2,000 – 3,000 AED
- Work Visa sponsorship
- Medical insurance
- 30 days of paid annual leave
- Training and onboarding support to succeed in the role
- Positive team culture and professional workplace environment
Work Arrangement:
- Type:Â Full-time, on-site position
Why Join Us?
Gain experience in a fast-paced automotive purchasing environment.
Build operational and administrative skills that support long-term career growth.
Join a collaborative and supportive team focused on efficiency and accuracy.
Be part of a well-structured company with a growing showroom network.
Organized and efficient? Step into a role where your structure powers our success. Apply now!