Part-Time Accounting Assistant Ref 8793431724

Woods Bagot (WB) is a global architecture firm with studios in Australia, New Zealand, China, Hong Kong, Singapore, North America, the United Kingdom, and the United Arab Emirates.

WB is part of the 7C network, which is a total place design network of businesses, including:

• WB – a global architecture and interior design firm
• ERA – a placemaking consulting firm
• Customs Bureau – a luxury hotel interiors business; and
• Impact Futures – a sustainability consulting business.

The 7C business has local accounting and finance teams in its regional studios, supported by a central Group Finance function based in Melbourne and headed by WB’s global CFO.

The North American business has studio locations in New York, San Francisco, and Los Angeles. The Californian studios are supported by a Studio Accountant based in San Francisco. Both San Francisco and Los Angeles studios are involved in several projects that utilize subconsultants.

The Accounting Assistant role is crucial in assisting the CA Studio Accountant in managing and overseeing sub-consultants and project administration.

KEY RESPONSIBILITIES:

Supplier Invoices - Reconciliation And Posting

• Collate, agree, and code supplier/sub consultant invoices into BST (7C’s ERP system)
• Track sub consultant budgets per project, including identifying any budget inconsistency against approved budgets, and discuss with Project Leader for change order requests
• Identify/request missing invoices per subconsultant statements
• Where invoices are outstanding, post accruals for project subconsultants as required
• Ad hoc reporting and reconciliation exercises for project managers/ management
• Track billable charges (subconsultant invoices and staff expenses) by project

Month End Woods Bagot Invoicing

• Gather all invoices/receipts as backup for Woods Bagot's invoice to the client
• Support the Studio Accountant in invoice creation

Supplier Payments

• Track vendor invoices that are payable. (Either subconsultant invoices that the client paid, or direct consultants that managers approved to pay)
• Track any urgent/out-of-process payments that need to be made
• Assisting with the collation of payment files to pay subconsultants

KEY SKILLS AND EXPERIENCE:

• 5-10 years’ experience in a similar role.
• CA/CPA qualified or equivalent is a plus.
• Strong Excel skills are a must.
• Strong communication (written and verbal) and stakeholder engagement skills.
• Positive, proactive attitude with a focus on continuous improvement.