Office Assistant

: Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit. We are currently seeking an Office Assistant to join our Vaughan Office. This role presents a unique opportunity to be part of a dynamic, fast-growing team. As an essential part of our operations, the Office Assistant will serve as the primary point of contact for our clients, while providing key administrative assistance to our office. The ideal candidate will have strong multitasking abilities, excellent organizational skills, and will be capable of working independently with minimal supervision. Essential Functions Reception • General reception duties • Greet clients and guests in a friendly and professional manner. • Ensures all client spaces are maintained in a clean and professional manner. • Basic IT setups for boardroom use. • Supervises incoming and outgoing courier packages. Hospitality • Arrange catering for meetings and events as requested. • Performs set up of catering for meetings and events as required. • Manages existing relationships and seeks new contacts with food service providers. • Provides support for firm and client functions, including those outside regular business hours General Services & Support • Assists with copy, binding and other administrative tasks as needed • Communicates day-to-day facilities issues, concerns and complaints and escalates as required. • Acts as primary point of contact for office building operations. • Maintains stationery and office supplies. • Assists IT Support with outside technicians for equipment repairs and service as required. • Maintains kitchen/breakroom inventory • Ensures coffee stations and lunchroom are maintained in a clean and professional manner. • Keeps Office Services Coordinator informed of operational, and staff concerns. Makes recommendations for resolution. Qualifications • College Diploma or equivalent • Office experience is an asset • People-oriented • Excellent organizational skills • Strong oral and written communication skills • Able to work independently as well as actively as part of a team • Ability to prioritize tasks • Able to maintain a high degree of professionalism and confidentiality in all matters Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.