Needed Office And Accounting Coordinators

Job Overview We are excited to invite applications for the position of Office and Accounting Coordinator at a rapidly expanding and innovative company in the entertainment sector. We seek dedicated and proactive individuals who possess a solid background in accounting, payroll processing, and office management, with demonstrated expertise in QuickBooks. If you thrive in a dynamic, fast-paced environment and excel at multitasking, we encourage you to explore this opportunity. Key Responsibilities • Oversee daily office operations, including scheduling, payroll management, and administrative assistance. • Foster and sustain positive relationships with vendors, ensuring adherence to company policies and local regulations. • Supervise the maintenance of office equipment, ensuring all systems are fully operational. • Collaborate with the Operations Manager for efficient scheduling and management of pickups, returns, and receipts. • Gather event details from producers and create weekly crew schedules utilizing T-Sheets. • Adjust schedules as necessary, managing unexpected changes and additional shows. • Monitor crew attendance and resolve scheduling conflicts as they arise. • Validate weekly payroll data to ensure accuracy and compliance with company policies and state regulations. • Manage vendor invoices, credit card transactions, and recurring expense processing. • Liaise with vendors to address payment inquiries and negotiate terms when required. • Handle employee reimbursements and per diem, ensuring verification before posting to QuickBooks. • Assist with recruitment activities, including the distribution of job applications and supporting onboarding processes for new hires. • Organize office events, such as staff recognition and holiday celebrations. • Maintain supplies and inventory, working closely with key vendors to ensure adequate stock levels. • Support the distribution of event materials and manage company promotional programs. Required Skills • Minimum of 1 year of experience in accounting and finance, coupled with a background in office administration. • A degree in Accounting, Finance, or a relevant certification (e.g., bookkeeping). • Proficiency in QuickBooks Online, payroll software, and Microsoft Office Suite (Word, Excel). • Exceptional communication skills and the ability to efficiently juggle multiple tasks. • Experience in vendor management, accounts payable, and payroll processing. • Comfortable working in a Mac-based environment. Qualifications • Strong foundation in accounting and finance principles. • Excellent organizational skills and meticulous attention to detail. • Capability to operate effectively in a fast-paced and evolving environment. Career Growth Opportunities Joining our esteemed company provides you with the potential for professional advancement and development within the vibrant entertainment industry. We encourage our team members to contribute actively and grow alongside our organization. Company Culture And Values Our company promotes a dynamic and collaborative work atmosphere where employees are empowered to take on diverse roles and responsibilities. We value teamwork, adaptability, and the continuous pursuit of excellence in our operations. Employment Type: Full-Time