Overview

At Kimley-Horn, one of the nation's premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Looking for a terrific place to build your career? Our Reston, VA office is looking for an Administrative Assistant to support our Human Resources team. This is not a remote position.

Responsibilities

• Assist our HR Team with onboarding and integration tasks including pre-employment paperwork, background checks and drug tests for new hires
• Complete I9 verifications, prepare and distribute new hire binders and schedule orientation
• Assist our Recruiters with job postings, HRIS support, career fair coordination, candidate interview coordination and travel arrangements
• Schedule in-house and video interviews; coordinate candidate travel arrangements and logistics as needed
• Review and submit travel reimbursements for in-house interview candidates
• Use the HRIS system to prepare correspondence, reports, and materials for publications and presentations
• Audit new-hire training reports (i.e., Anti-Harassment, employee handbook, Safety program, and Cybersecurity)
• Manage calendars, schedule meetings/conference calls, prepare meeting agendas and compile meeting minutes
• Organize and maintain the HR supply room and order supplies
• Maintain hard copy and electronic filing system (HRIS)
• Perform other administrative tasks as needed
  
  

Qualifications

• Strong interpersonal and communication skills; strong punctuation and grammar skills
• Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
• Proficient in Adobe Acrobat
• Positive, client-oriented
• Collaborative and team-oriented
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Previous Human Resources experience preferred
  
  

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.