Executive Assistant Ref 3514619924

Job Purpose:

To provide high-level administrative and strategic support to the GM, ensuring efficient management of the executive office, coordination of key initiatives, and facilitation of internal and external communications.

Key Responsibilities:

Executive Support

• Manage the GM’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle confidential correspondence and communications on behalf of the GM.
• Act as a gatekeeper and liaison between the GM and internal/external stakeholders.

Office & Project Coordination

• Track and follow up on strategic initiatives and action items from executive meetings.
• Assist in preparing board documents, executive summaries, and briefing notes.
• Coordinate cross-functional projects and ensure timely delivery of outcomes.
• Maintain organized filing systems and ensure confidentiality of documents.
• Prepare the file for relevant stakeholder’s signatory and keep track of it.

Communication & Relationship Management

• Draft professional emails, memos, and communications for the GM.
• Build strong relationships with senior leadership, clients, and partners.

Administrative Excellence

• Monitor and manage budgets, expenses, and procurement for the GM office.
• Support event planning and logistics for executive-level engagements.
• Ensure compliance with company policies and procedures.

Qualifications & Experience:

• Bachelor’s degree in business administration, Management, or related field.
• Minimum 3-5 years of experience in executive support, preferably in a corporate or multinational environment.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Discretion, professionalism, and a proactive attitude.

Preferred Attributes:

• Ability to work under pressure and handle complex, confidential matters.
• High emotional intelligence and interpersonal skills.
• Strong problem-solving and decision-making capabilities.
• Fluent in English; Arabic is a plus.