Executive Assistant Ref 1678974824

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

Key Responsibilities

• Participate in the preparation and formatting documents such as reports, presentations, agendas, and meeting minutes.
• Assist with data entry, filing, and organization of project-related information.
• Reserve meeting rooms and arrange for necessary equipment and catering.
• Serve as a primary point of contact for internal and external communications.
• Distribute information to project team members and stakeholders as necessary.
• Maintain accurate records of project-related documents, contracts, and agreements.
• Schedule meetings, appointments, and conference calls for projective team members.
• Administrative support on logistics management, including flights, vehicles
• Assist with budget tracking and expense reporting.
• Process invoices, purchase orders, and expense reimbursements in a timely manner.
• Handle sensitive information with discretion and maintain confidentiality as required.
• Adhere to company policies and procedures regarding data security and confidentiality.
• Respond to inquiries and requests in a prompt and professional manner.
• Anticipate potential issues and proactively address them to minimize disruption to project activities.
• Demonstrate flexibility and adaptability in a fast-paced and dynamic work environment.
• Collaborate effectively with project team members and stakeholders to achieve project objectives.
• Foster a positive and productive working environment through open communication and teamwork.
• Support colleagues and contribute to a culture of mutual respect and cooperation.

Key Qualifications/Requirements

• Bachelor's degree preferred, but not required.
• Proven experience as an executive assistant or similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and deadlines.
• Experience in the construction industry or related field is a plus.

What AMICO Can Offer You

• Competitive Salary
• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance
• Company in a growth mode means opportunity for advancement.

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

Strictly no third party resumes accepted.