Administrative Support - Executive Assistant Ref 3119007924

Job Number: 25-05132

Do you want to work where innovation drives business? ECLARO is looking for an Administrative Support - Executive Assistant for our client in Santa Clara, CA.

ECLARO’s client is a future-focused technology solutions provider recognized throughout the world for their original approach to overcoming challenges. Make your impact as a part of our team!

Position Overview:

• Client is seeking a highly resourceful and polished Executive Assistant to support senior executives in a dynamic, fast-paced environment.
• Proactive, detail-oriented, and thrives under pressure while maintaining a high level of professionalism and confidentiality.
• This role requires excellent judgment, strong communication skills, and the ability to manage multiple priorities seamlessly.
  
  

Pay Rate: $37.53/Hour.

Responsibilities:

• Provide strategic calendar management in a rapidly changing environment across multiple time zones.
• Coordinate logistics for in-person and virtual meetings, including room bookings, catering, and technical setup.
• Manage complex travel arrangements, ensuring a seamless end-to-end experience.
• Prepare and distribute meeting agendas, presentations, and other materials.
• Complete critical aspects of deliverables and special assignments by setting objectives, managing timelines, and collaborating across teams.
• Organize logistics for off-site meetings and support department-wide events as needed.
• Handle a wide range of administrative tasks and communications with discretion and accuracy.
• Serve as a liaison between executives and internal/external stakeholders, including customers, vendors, and visitors.
• Perform additional duties and special projects as assigned.
  
  

Required Qualifications:

• Bachelor's Degree required.
• Minimum of 5+ years of experience supporting C-level executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Skype for Business).
• Excellent verbal and written communication skills.
• High level of professionalism and ability to handle confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• A proactive, results-oriented mindset with a strong sense of ownership.
• Outstanding interpersonal skills and a collaborative team spirit.
  
  

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
  
  

If interested, you may contact:

Steve Adams

[email protected]

866-577-3379

Steve Adams | LinkedIn

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.