Title: Administrative Assistant
Duration: 06+ Months with possible extensions
Location: Deerfield, IL
Responsibilities:
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Calendar management for bankers (Associate level+)
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings
- Car bookings
- Expense processing and timely expense management
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day to day issues, needs and queries
- Providing phone / holiday coverage for colleagues
Skills:
- Excellent Microsoft Word, Excel and Outlook skills
- Able to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail along with the ability to multi-task
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
- Proactive attitude when managing diaries
- Discretion to deal with confidential business matters
- Friendly, polite and approachable with a “can do” attitude
- Zero to one years of experience