Accounts Receivable Specialist Ref 3408476824

We’re seeking a detail-oriented, self-motivated professional with a strong background in accounts receivable and a solid understanding of project-based billing. The ideal candidate will have experience with AIA billing and be comfortable working closely with project teams to ensure accurate cost tracking and invoicing.

This role plays a key part in maintaining our financial accuracy and supporting smooth operations across multiple departments. A positive attitude, strong communication skills, and the ability to multitask in a fast-paced environment are essential.

Responsibilities:

• Manage the full AR cycle, including daily invoice imports from ServiceTitan into Sage Intacct
• Ensure accurate job costing and billing for projects, including preparation and submission of AIA-style progress billings
• Monitor aging reports and follow up on outstanding payments
• Apply payments and resolve discrepancies with clients
• Generate AR and billing reports to support leadership decision-making
• Assist with month-end close, reconciliations, and financial reporting
• Cross-train in AP, customer finance, and warranty payments
• Review and audit technician timecards in ServiceTitan for weekly payroll processing
• Assist with new hire onboarding, including forms, folders, and background checks
• Help prepare files for payroll submission and ensure accurate benefit deductions
• Maintain HR and payroll documentation
• Support benefit enrollment and general HR administrative needs

Qualifications:

• 2+ years of experience in accounts receivable or project billing roles
• AIA billing experience strongly preferred
• Familiarity with construction or service-based invoicing and cost tracking
• Solid understanding of accounting principles
• Strong Excel skills; Sage Intacct and ServiceTitan experience a plus
• Excellent organizational and communication skills
• Ability to manage multiple priorities and meet deadlines consistently

• $25-$28 per hour
• Fully paid medical, dental, and vision insurance for employees (premiums for dependents)
• Life Insurance
• 401k with match
• PTO