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Accounts Receivable Ref 6082705824
About the Job
The Accounts Receivable performs tasks that help us monitor and collect our revenues. As the AR/Billing Clerk, you are responsible for keeping track of money owed to us by customers, preparing invoices, sending statements, reconciling accounts, maintaining client records, determining delinquent accounts, collection attempts, and filing legal documents for payment. You must be accurate and reliable in handling accounts and documents. Being good at math and having a high degree of organizational ability are essential due to the volume of financial information that you will process. The goal is to contribute to the accurate preparation of invoices, receive timely payment, and safeguard the company’s income. Great customer service skills are also required since you will be dealing directly with our customers, and other employees and answering our main phone line as needed.
Duties And Responsibilities
- Records revenue by verifying transaction information; preparing and mailing invoices; computing charges and refunds; and identifying delinquent accounts and insufficient payments.
- Prepare invoices & process incoming payments in compliance with financial policies and procedures.
- Prepare customer-specific billing forms and submit them online if required.
- Complete and send appropriate releases for invoices and payments.
- Send preliminary notices, file mechanics liens at the County Recorder’s Office when needed and track related deadlines.
- Update accounting records with new payments, balances, customer information, etc.
- Run internal reports to identify delinquent accounts.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Answer questions and handle complaints from customers regarding invoices.
- Maintains financial security by following internal accounting controls.
- Maintains financial historical records in accounting software and project management software.
- Resolves account discrepancies by investigating documentation.
- Issue customer account statements periodically or whenever necessary.
- Prepare job reconciliations in Excel when needed.
- Answer the main telephone line when needed.
- *Duties and responsibilities may be changed at any time*
- General office duties are shared among all employees when necessary*
One-year certificate from college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience.
Qualifications
- Proven working experience as an accounts receivable clerk, accounts receivable manager, or accountant
- Solid understanding of basic accounting principles
- Proven ability to calculate, post, and manage accounting figures and financial records
- Hands-on experience in operating spreadsheets and accounting software, experience using SAGE 100 Contractor is a plus
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- Sitting: Sitting at a desk for the majority of the day.
- Handling: Seizes, helps, or works with hands.
- Lifting: Raises or lowers miscellaneous paperwork.
- Reaching: Extends hands and arms in any direction.
- Vision: Read computers and paperwork.
- Stooping: Bends body downward and forward by bending at knees or waist.
- Standing: Remains in a standing position if required to perform various functions of the job.
- Talking: Communicating by phone and in person.
- Walking and moving about on foot.
About the Company
Overview
Symons Fire Protection, Inc. is a full-service Fire-Life Safety company located in San Diego County serving Southern California. Our services include consulting, design, installation, inspections, certification, and 24-hour emergency services for both fire sprinkler and fire alarm systems.
Established in 1993 by Dave Symons and future business partner Tod Emery, Mr. Symons took pride in establishing a company that specializes in being Responsive, Resourceful, and Reliable. Sadly, Dave Symons passed away in June of 2008 but left a legacy that was carried on by Tod Emery who served as President until his retirement in 2019. At that time, Tod transitioned the company to Jamil Shamoon who advanced from the role of VP and has taken the helm as President to lead the organization and team into a new and bright future. Today, Mr. Shamoon has continued Dave Symons’ legacy by building a company that has become one of Southern California's finest Fire-Life Safety contractors.
Symons Fire Protection is currently active in many respected industry organizations such as NFPA, AFSA, BIA, SCTA, HCC, BBB, NAA, and more.
Symons Fire Protection has partnered with the most respected manufacturers to bring the highest quality components into every system built, including Honeywell, Reliable, Viking, Lubrizol/Blazemaster, Victaulic, and Tyco (earning the title of Premier Contractor through their Rapid Response Program).
One of the company’s biggest and most impactful successes is in its people. Symons Fire Protection is a company that is known to care for people. This is evidenced in many ways and has helped attract some of the best talents in the San Diego market and beyond. It is also part of the passion that Jamil brings to the company every day.
Whether you are looking for a fire protection contractor or a new career, you can count on others to place Symons Fire Protection at the top of the referral list - where a friendly team member will be waiting to take your call!
Skills
Key Details
- Experience:
- Entry Level
- Job Domain/Function:
- Construction
- Job Type:
- Onsite
- Employment Type:
- Other
- Number of position(s):
- 1
- Educational qualifications:
- Students & Fresh Graduates