Accounting Coordinator Ref 2454574824

We are seeking a detail-oriented and highly organized Accounting Coordinator to join our collaborative finance team in Columbus, Ohio.

As our Accounting Coordinator, you will play a crucial role in managing the financial operations of the firm, ensuring accuracy and compliance. You will be responsible for a variety of accounting tasks specific to a law practice, providing essential support to the firm's attorneys and legal staff.

You must be able and willing to work in our downtown Columbus, Ohio office 5 days a week during normal business hours.

Responsibilities

• Prepare and reconcile client invoices, ensuring accurate billing for legal services and disbursements.
• Process accounts payable and vendor invoices, ensuring timely and accurate payments.
• Handle accounts receivable, including tracking payments, managing outstanding balances, and generating reports.
• Maintain and organize financial records, ensuring compliance with record-keeping policies.
• Assist in the sorting and organization of e-mails and paper documentation for the entry of time.
• Process attorney expense reports.
• Enter relevant client expenses into our billing system.
• Create billing schedules and various other billing analyses as required.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Maintain and update accounting records and documentation, both physical and electronic
• Communicate effectively with attorneys, paralegals, and clients regarding billing and financial matters.
• Assist with entering time daily as received from assigned billers.
• Utilize programs (Timeslips, QuickBooks, Microsoft Office) to perform duties and responsibilities.
• Reconcile bank accounts and credit card statements, identifying and resolving any discrepancies.
• Maintain confidentiality of all financial and client information.
• Manage client specific billing guidelines to ensure invoices are properly submitted.
• Monitor daily budgets to ensure adequate funds.
• Manage Trust accounts and retainer payments for private pay clients.
• Complete CAT report each quarter for tax preparation
• Complete new vendor set up and acquire tax specific forms for 1099 processing.
• Perform other accounting and administrative tasks as needed to support the firm's operations.
  
  

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• Proven experience (typically 1-3 years) in an accounting support role.
• Solid understanding of basic accounting principles and practices.
• Proficiency in Microsoft Office Suite, particularly Excel (including formulas, data manipulation, etc.).
• Experience with accounting software (e.g., QuickBooks)
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication (both written and verbal) and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and problem-solving attitude.
• Ability to work independently and as part of a team.
  
  

In addition, the ideal candidate will also possess unquestioned integrity and discipline and is systems/procedures oriented, detailed oriented, a self-starter, and is an excellent communicator (written and verbal).